Role details
In just a few years, what began as an idea has become a reliable platform adopted by thousands of legal professionals across Europe.
- We're scaling rapidly, backed by top-tier investors and a world-class team dedicated to rigor, clarity, and impact.
- Today, Lexroom is a trusted partner, shaping the future of legal AI with discipline and purpose.
- Shape the Standard: Be part of the team setting the benchmark for legal AI in Europe.
- Work with the Best: Collaborate with exceptional colleagues in a culture that values competence, curiosity, and ambition.
- Deliver Meaningful Results: Your work will directly influence how legal professionals operate—faster, clearer, and more efficiently.
YOUR KEY RESPONSIBILITIES
- You'll be the operational backbone for the CEO, CTO, CRO, and Sales Director — keeping their time, priorities, and commitments moving without friction.
- This is a high-trust, high-context role at a company scaling fast across Italy, Germany, and Spain, with frequent travel across Europe and the US.
- You will see everything and be trusted with everything.
Calendar & time management
- Own and defend the calendars of four executives with competing priorities; make trade-off calls on what gets scheduled, moved, or declined
- Resolve conflicts proactively before they surface; protect focus time and prep windows
- Coordinate across time zones for international meetings, investor calls, and cross-market work
Travel & logistics
- Plan and book complex multi-leg travel across Europe and the US — flights, hotels, ground transport, visas where needed
- Build detailed itineraries; anticipate disruptions and hold contingency options
- Manage expense reporting and reconciliation for all four executives
Meetings & communications
- Prepare agendas, briefing notes, and pre-reads; capture actions and drive follow-up to closure
- Coordinate board meetings, investor updates, and leadership offsites end to end
- Draft, screen, and prioritize correspondence; act as a filter and first point of contact
Operations & projects
- Coordinate cross-functional initiatives on behalf of the executives, tracking deliverables and unblocking bottlenecks
- Organize internal and external events (team gatherings, investor visits, client dinners)
- Handle confidential documents, contracts, and sensitive information with total discretion
WHAT WE'RE LOOKING FOR
- 3+ years supporting C-level executives, ideally in a high-growth startup, VC/PE, or consulting environment
- Fluent English and Italian, written and spoken
- Proven ability to manage multiple senior stakeholders and make independent prioritization decision
- Exceptional organization and attention to detail; sound judgment under pressure; complete discretion
- Comfort with ambiguity — you're a problem solver that can make indipendent calls
- Proficiency with Google Workspace, AI tools, Notion and Slack
- Exposure to international, multi-market operations
- Based in or able to relocate to Milan
WHAT SETS US APART
An Exceptional Team
- Our focused teams operate with purpose and autonomy, so every contribution delivers visible results.
- You'll collaborate with people who pair innovation with rigor, curiosity with discipline, ambition with depth.
Growth that Matters
- We hire exceptional people to make a difference - and we give them space to lead.
- Your work will shape the future of legal technology and set new standards for the field.
- Impact is defined by vision and execution, not by age or title. If you're ready to take responsibility, you'll find real opportunities to grow and lead high-stakes projects.
REWARDING YOUR CONTRIBUTION
We value excellence and share success:
- Annual
- Equity
BENEFITS
- Hybrid Work: Split your time between working from home and collaborating in our Milan HQ three days a week, with flexibility.
- Health Insurance: Comprehensive coverage to ensure peace of mind.
- Meal Vouchers: Daily support to make your lunch breaks easier.
- Team Retreats & Off-sites: Dedicated time to connect, collaborate, and spark bold ideas.