Payroll Compliance Administrator

Qualifications

• As a Payroll Compliance Administrator in the People function, you are responsible for supporting payroll operations and ensuring compliance with federal, state, and local payroll tax regulations.
• This role combines payroll administration, audit support, tax compliance monitoring, and payroll governance activities to help ensure accurate payroll processing and regulatory compliance.
• The Payroll Compliance Administrator serves as a key resource in maintaining payroll integrity through auditing, reconciliation, tax rate monitoring, and support of payroll tax filings and compliance initiatives.
• This hybrid role reports to our Payroll Manager US-PR and is based in our New Jersey Support Office.

A Day in the Life

Working at H&M means no two days are ever the same, but a typical day will include the following responsibilities*

Payroll Operations Support

• Assist with payroll processing activities and administrative payroll functions.
• Enter and process payroll corrections accurately and in a timely manner.
• Support final pay processes for states requiring immediate employee payout.
• Assist with payroll hours of reconciliation using HR and timekeeping systems.
• Monitor and respond to inquiries received through the Payroll Support inbox, providing resolutions for routine payroll questions, and escalating complex issues when necessary.
• Coordinate and complete payroll-related administrative tasks to support payroll processing deadlines and service-level expectations.
• Maintain payroll records and documentation in accordance with company policies and compliance requirements.
• Collaborate with Payroll team, People team, and other internal stakeholders to support payroll operations.

Payroll Compliance and Governance

• Perform state and local payroll tax audits on each payroll cycle to ensure tax withholding accuracy and compliance.
• Monitor federal, state, and local payroll tax regulations and identify required payroll tax updates.
• Coordinate payroll recalculations and validation activities resulting from tax law changes or payroll tax updates.
• Review and monitor State Unemployment Insurance (SUI) tax rates and assist with implementation of updated rates across all applicable jurisdictions.
• Conduct periodic audits of payroll tax data, employee tax records, and payroll transactions.
• Support quarterly and year-end payroll tax filing activities.
• Assist with preparation of documentation and data requested for internal, external, and regulatory payroll audits.
• Identify compliance risks and recommend corrective actions to ensure adherence to payroll policies and regulatory requirements.
• Assist in maintaining payroll procedures, controls, and audit documentation.

Who You Are

• Associate's or Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred
• Equivalent combination of education and payroll experience may be considered
• 2-4 years of payroll, payroll tax, compliance, or related experience
• Experience at large, fast pace, complex organizations (employee population 10,000+)
• Experience with UKG Pro Payroll System, SuccessFactors HRIS, and timekeeping systems preferred
• Understanding of federal, state, and local payroll tax requirements
• Strong analytical and auditing skills with attention to detail
• Ability to identify payroll discrepancies and resolve issues accurately
• Strong organizational and time management skills
• Ability to manage multiple priorities and meet recurring payroll deadlines
• Excellent written and verbal communication skills
• Proficiency in Microsoft Excel and Microsoft Office applications
• Ability to manage confidential employee and payroll information with discretion
• Strong customer service orientation and problem-solving skills

Additional Information

Why You Love Working at H&M

• We value diverse backgrounds, including but not limited to race, ethnicity, gender, age, religion, sexual orientation, and disability
• We pride ourselves on being a value-driven organization, guided by our seven unique values that have been part of our success story for over 75 years
• You will have access to our Colleague Resource Groups (CRGs) to find community and networking opportunities among colleagues
• We are an inclusive company where you are encouraged to be yourself at work
• You will have access to a large global talent community, where career growth and aspirations have no limits
• We believe in supporting your overall wellbeing and offer comprehensive benefits inclusive of health insurance, wellness and family support programs, company match 401k, paid leave programs, and paid time off, including a community day to serve your local community
• You will be able to express your personal style with our employee discount at H&M, & Other Stories, and COS

*This job posting highlights the most critical

responsibilities

requirements

of the job and is not all-inclusive. There may be additional duties, and

responsibilities

assigned for this job at the company's discretion.

**H&M, in good faith, has assessed this posted range of compensation as the accurate range for this role and location at the time of this posting. H&M may ultimately pay more or less than the posted range depending on candidate qualifications. This range may be modified in the future.